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How Do Applicant Tracking Systems Work?

With an ATS, recruiters can manage applicants from initial outreach through final interview and (hopefully) an accepted offer. 

A candidate database is at the heart of every applicant tracking system. A résumé or application will be processed by the program and presented to you in an easy-to-navigate interface. No more spreadsheets! 

There are a variety of ATS systems available, each with their own unique set of features. Some, for example, will help you dip into the market and source candidates as well as parse applications. Scheduling interviews, for example, can be automated with the help of these tools. 

1. Job Advertisement 

The ability to instantly post JDs to your company’s careers pages, job boards, and social media outlets is available. 

You can instantly notice the benefits of this, such as saving a lot of time and consistently posting job listings! 

2. Reach Out Through Email 

ATS can help you structure, deliver, and measure and optimize personalized emails as part of the headhunting process once you’ve obtained a list of potential applicants. 

If you keep track of candidates and your interactions with them, it’s possible to establish your own candidate pool and cultivate long-term partnerships. 

3. Adding Resumes to a CV 

When job seekers begin to submit their applications, you can expect to receive resumes from a variety of sources. Some candidates may even send their resumes via mail or have a friend or family member deliver it to you in person. Flexible import options, such as scanning hardcopies or feeding Indeed applications into your database, are essential in the ideal ATS solution. Consolidating all of your applications into one location is a snap using ATS software. Hard copies are converted into digital papers that can be scanned for appropriate keywords and experience metrics, and external website data is changed into something that the end-user can understand. 

4. The Parsing Process. 

If you’re getting a slew of resumes, the resume parser is a lifesaver. Faster and more efficient screening of hundreds of resumes can be achieved with the help of an ATS (automated talent acquisition system). 

In addition, an ATS scan aids in the discovery of significant information on a document, regardless of where it may be located. Despite the fact that there are a few common resume formats, each one is unique. One method is to mention your skills under each work experience, while another is to establish a new heading and put them towards the conclusion of the resume. 

No matter what format a résumé is in, the feature that parses it for keywords extracts the most relevant candidates. As a result of this method, it is possible to quickly and easily identify those applicants who are likely to be a suitable fit for the position. 

5. Keeping an Eye on Potential Employees 

Recruitment teams can use an applicant tracking system (ATS) to keep track of who they’ve contacted, where they are in the process, and who might be about to fall through the gaps. The ATS software should be able to track and report on your HR team’s quotas as well. What is the location of candidate drop-offs? 

Another fantastic feature of this system is that anyone who leave your system for any reason are still included in it. You can easily contact them to see if they’d be interested in an interview if any employment in the future become available that matched their skills. 

Is ATS software widely used by businesses? 

Most firms have an ATS platform in place. Since the internet and big data are already a part of everyday life, firms throughout the world are working on becoming more technologically relevant. 

For a long time, many organizations have relied on applicant tracking systems (ATSs), whether they’re external or built into their own HR software. As a good thing, small and medium-sized businesses can now profit from investing in these systems without having to construct their own. 

ATSs come in a variety of shapes and sizes, and the functions they offer may differ depending on the ATS vendor from which you purchased them. Some brands have better and more advanced features than others. 

Several of these features can be seen in action below.

Features of an ATS system 

1. Finding the Right People to Hire 

For the other hand, candidates that provide responses that are more in line with the requirements of the business should expect to advance further in the hiring process. 

2. Examining and Organizing Job Applications Using Criteria for Selection 

If you use an ATS software, scanning through hundreds of terrible resumes can be a thing of the past. ATSs account for dissonance. Star-rating and making comments about your preferred prospects is possible with the help of the applicant tracking system (ATS).

3. Using Keywords to Search for Resumes 

It’s not uncommon for companies to look for a marketing manager. Because the ATS program can look for “marketing manager” in a resume, they may find all of the candidates. In most cases, employers utilize the same keywords in their job postings as they do in their resumes.  

The Takeaway 

You can save money and time by using HRMS software to streamline the process of hiring new personnel. ATSs are likely to improve the candidate experience and ensure that no one falls through the cracks, which is good for both hiring teams and prospects. We trust that this article proves informative. Until next time happy recruiting! 

Pratik Mistry

I am Pratik Mistry, a rare mix of technologist and vice president in sales at Radixweb. My passion lies is in helping companies to grow revenues by delivering top notch custom software development solutions and build value-based partnerships. When not driving high-impact go to market strategies, I love to try new cuisines and going to the movies.

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